Buffalo Wild Wings is partnering with BeerBoard to streamline inventory, ordering, and delivery processes in order to better optimize business operations.
Buffalo Wild Wings Authorization Letter [Download PDF]
By leveraging BeerBoard’s SmartBar platform and standard industry EDI best practices, Buffalo Wild Wings is taking the next step in leading the on-premise industry with stronger partnerships with its distributor partners.
BeerBoard is committed to make this transition as seamless as possible by working with all valued distributors to ensure compliance is achieved by the Go Live date.
New Ordering Process
Buffalo Wild Wings will begin issuing purchase orders starting the week of September 9th in select Chicago and Atlanta markets to all distributor vendors in an email format.
This transition period of email purchase orders to distributor salespeople will continue until the week of October 14.
Starting October 14, Buffalo Wild Wings will begin issuing 850 Purchase Orders over EDI to its distributor vendors.
Pre-Delivery Action Required
An 894 Pre-Delivery Notice will be required starting October 14 to notify the store what will be on the next delivery. Product not authorized by the store will be rejected.
Any changes made to the 850 Purchase Order on the 894 Pre-Delivery Notice by the distributor need to be approved by the store in advance.
New Receiving Check-In Process
Starting October 14, a Buffalo Wild Wings receiver will check in each delivery and verify that product and quantity match the 894 Pre-Delivery notice sent in advance by the distributor vendor against the delivery invoice. A reconciliation process may be required of the delivery person if the invoice doesn’t match the pre-delivery notice.
An 810 Post-Delivery Invoice sent to Buffalo Wild Wings the next business day is required.
EDI Specification Documents
Distributor Action Required
Work with your preferred EDI provider to ensure your distributorship has undergone testing and becomes certified before the October 14 Go Live date.
Starting October 14, distributors need to be EDI-compliant in order to continue to do business with Buffalo Wild Wings.
If you are currently not using EDI, please contact edi@beerboard.com for guidance on how to become an EDI certified Buffalo Wild Wings partner.
Distributor registration is required to verify your existing products with Buffalo Wild Wings ordering system.
Pilot Results
Two Buffalo Wild Wings locations in the Atlanta market piloted with a major Atlanta beer distributor in late April 2019 utilizing full EDI capabilities. The results exceeded expectations with the following key
- 0 out of stocks (OOS) occurred
- No disruption took place transitioning to the new BWW ordering system
- The sales process was enhanced by adding perpetual inventory and no longer weighing kegs
- Distributor salespeople still have oversight of the BWW initiated orders